Services Configuration
The Services page is where you set up your quilting business operations — machines, pricing rates, locations, batting, extras, threads, patterns, and customer field preferences. These configurations drive automated pricing, dropdown menus, and workflows throughout the app.
Critical Setup: Orange dot indicators appear in the top menu navigation for sections that still need configuration.
Machines#
Manage your quilting equipment. Machine names appear in dropdowns when creating quilts.
- Name (required), Description (optional), and Color for visual identification
- Set Default: Pre-selects a machine when creating new quilts
- Deleting a machine won't affect historical quilt records
Rates (Quilting Pricing)#
Define pricing models that automatically calculate quilt costs from dimensions.
Calculation Types#
| Type | Formula | Example (60" × 80") |
|---|---|---|
| Per Square Inch | Width × Height × Rate | $0.0195 × 4800 = $93.60 |
| Per Linear Inch (Shortest) | Min(W, H) × Rate | 60 × $1.50 = $90.00 |
| Per Linear Inch (Longest) | Max(W, H) × Rate | 80 × $1.50 = $120.00 |
Rate Options#
- Rate Name and Rate Value (required)
- Minimum Charge: Ensures small quilts meet a price floor (e.g., $30 minimum)
- Rounding: Rounds final price to nearest dollar
- Rate Preview: Shows an example calculation as you configure
- Set Default: Pre-selects a rate for new quilts
Tip: Most quilters use per-square-inch pricing ($0.015–$0.035) for pantograph and higher rates ($0.035+) for custom quilting.
Locations#
Manage pickup and dropoff points for customer quilts.
- Name (required) and Color for visual identification
- Locations appear in customer records and quilt details
- Set a default location for quick data entry
Customers#
Control which fields appear when adding or editing customers.
| Field | Toggle | Notes |
|---|---|---|
| Customer Name | Always on | Cannot be disabled |
| Email Address | On/Off | Required for email features |
| Phone Number | On/Off | Required for SMS features |
| Address | On/Off | Useful if you deliver quilts |
Customer Tags#
Create custom tags to categorize customers (e.g., "VIP", "Local", "Wholesale", "Guild Member"). Tags appear as selectable options in customer forms.
- Type a name and click "Add Tag" to create
- Click the X on any tag to remove it
- Start with 3–5 essential tags and expand as needed
Patterns#
Manage your quilting pattern library with names, descriptions, tags, and images.
- Quick add: Type a name and click "Add"
- Bulk add: Enter multiple names separated by commas or new lines
- Edit details: Click any pattern card to add description, tags, and an image (JPEG, PNG, GIF, WebP, max 5MB)
- Search and filter: Available when you have more than 5 patterns
Tip: Use bulk add when first setting up to quickly import your entire pattern library.
Batting#
Manage batting inventory with automatic unit conversion for pricing.
Enter cost in whichever unit you purchase (per inch, foot, or yard) and Quilt Logger converts to a standardized per-inch rate for calculations.
| Purchase Unit | Example | Per-Inch Rate |
|---|---|---|
| Per Yard | $9.00/yard | $0.2500/inch |
| Per Foot | $3.00/foot | $0.2500/inch |
| Per Inch | $0.25/inch | $0.2500/inch |
Each batting item displays both your entered cost and the calculated per-inch rate.
Extras (Additional Services)#
Manage add-on services like binding, backing seams, squaring, and more.
Pricing Units#
| Unit | Best For | Example |
|---|---|---|
| Flat Fee | One-time services | Backing Seam: $10.00 |
| Per Linear Inch | Perimeter-based | Binding: $0.10/lin. in. |
| Per Square Inch | Area-based | Custom stippling: $0.005/sq. in. |
| Per Square Foot | Alternative area | Fabric spray: $0.50/sq. ft. |
Auto-Calculation#
Optionally enable auto-calculation to compute quantity from quilt dimensions:
- Factor: Perimeter, area, shortest side, longest side, or diagonal
- Multiplier: Adjust the calculated value (e.g., 2.5× for extra fabric)
Example: Binding at $0.10/lin. in. with perimeter factor → 60" × 80" quilt = 280" perimeter × $0.10 = $28.00
Threads#
Manage top thread (decorative) and bottom thread (bobbin) inventories separately.
- Quick add: Type a name and press Enter
- Bulk add: Enter multiple names separated by commas or new lines
- Use descriptive names including brand, weight, and color (e.g., "Aurifil 50wt 2024 - White")
Best Practices#
Initial Setup Order#
- Machines → Add your equipment
- Rates → Set up 2–3 standard rates
- Locations → Add your primary location and pickup points
- Patterns & Threads → Use bulk add to import your inventory
- Set Defaults → Mark default machine, location, and rate for faster entry
Ongoing Maintenance#
- Review rates and costs quarterly
- Add new batting, threads, and patterns as you acquire them
- Remove items you no longer use
- Create a test quilt to verify pricing calculations after changes
Note: Deleting any item (machine, pattern, rate, etc.) won't affect historical quilt records — it only removes it from future selections.
Next Steps#
- Customer Management: Start building your customer database
- Quilt Tracking: Begin tracking quilt projects
- Invoice System: Create invoices with your configured pricing
Last Updated: February 2026