Services Configuration

The Services page is where you set up your quilting business operations — machines, pricing rates, locations, batting, extras, threads, patterns, and customer field preferences. These configurations drive automated pricing, dropdown menus, and workflows throughout the app.

Critical Setup: Orange dot indicators appear in the top menu navigation for sections that still need configuration.

Machines#

Manage your quilting equipment. Machine names appear in dropdowns when creating quilts.

• Name (required), Description (optional), and Color for visual identification
• Set Default: Pre-selects a machine when creating new quilts
• Deleting a machine won't affect historical quilt records

Rates (Quilting Pricing)#

Define pricing models that automatically calculate quilt costs from dimensions.

Calculation Types#

Rate Options#

• Rate Name and Rate Value (required)
• Minimum Charge: Ensures small quilts meet a price floor (e.g., $30 minimum)
• Rounding: Rounds final price to nearest dollar
• Rate Preview: Shows an example calculation as you configure
• Set Default: Pre-selects a rate for new quilts

Tip: Most quilters use per-square-inch pricing ($0.015–$0.035) for pantograph and higher rates ($0.035+) for custom quilting.

Locations#

Manage pickup and dropoff points for customer quilts.

• Name (required) and Color for visual identification
• Locations appear in customer records and quilt details
• Set a default location for quick data entry

Customers#

Control which fields appear when adding or editing customers.

Customer Tags#

Create custom tags to categorize customers (e.g., "VIP", "Local", "Wholesale", "Guild Member"). Tags appear as selectable options in customer forms.

• Type a name and click "Add Tag" to create
• Click the X on any tag to remove it
• Start with 3–5 essential tags and expand as needed

Patterns#

Manage your quilting pattern library with names, descriptions, tags, and images.

• Quick add: Type a name and click "Add"
• Bulk add: Enter multiple names separated by commas or new lines
• Edit details: Click any pattern card to add description, tags, and an image (JPEG, PNG, GIF, WebP, max 5MB)
• Search and filter: Available when you have more than 5 patterns

Tip: Use bulk add when first setting up to quickly import your entire pattern library.

Batting#

Manage your batting catalog with automatic unit conversion for pricing. Every plan can configure batting types and costs for quilt invoices.

Enter cost in whichever unit you purchase (per inch, foot, or yard) and Quilt Logger converts to a standardized per-inch rate for calculations.

Each batting item displays both your entered cost and the calculated per-inch rate.

Extras (Additional Services)#

Manage add-on services like binding, backing seams, squaring, and more.

Pricing Units#

Auto-Calculation#

Optionally enable auto-calculation to compute quantity from quilt dimensions:

• Factor: Perimeter, area, shortest side, longest side, or diagonal
• Multiplier: Adjust the calculated value (e.g., 2.5× for extra fabric)

Example: Binding at $0.10/lin. in. with perimeter factor → 60" × 80" quilt = 280" perimeter × $0.10 = $28.00

Threads#

Manage top thread (decorative) and bottom thread (bobbin) catalogs separately. Every plan can configure thread names for quilt costing.

• Quick add: Type a name and press Enter
• Bulk add: Enter multiple names separated by commas or new lines
• Use descriptive names including brand, weight, and color (e.g., "Aurifil 50wt 2024 - White")

Thread & Batting Inventory Tracking (Basic and Pro)#

Stock-level tracking is separate from the catalogs above. On Basic and Pro plans, go to Profile → Threads & Batting to track on-hand quantities, set reorder points, and receive low-stock alerts. The Free plan includes catalogs only — you can still assign thread and batting to quilts, but not track warehouse stock.

See Billing & Subscription for plan comparison.

Best Practices#

Initial Setup Order#

1. Machines → Add your equipment
2. Rates → Set up 2–3 standard rates
3. Locations → Add your primary location and pickup points
4. Patterns & Threads → Use bulk add to import your catalogs
5. Set Defaults → Mark default machine, location, and rate for faster entry

Ongoing Maintenance#

• Review rates and costs quarterly
• Add new batting, threads, and patterns as you acquire them
• Remove items you no longer use
• Create a test quilt to verify pricing calculations after changes

Note: Deleting any item (machine, pattern, rate, etc.) won't affect historical quilt records — it only removes it from future selections.

Next Steps#

• Customer Management: Start building your customer database
• Quilt Tracking: Begin tracking quilt projects
• Invoice System: Create invoices with your configured pricing

---

Last Updated: May 2026